Terms & Conditions Approval

The Terms & Conditions Approval feature allows you to seamlessly integrate important documents into the check-in process, ensuring that guests are informed and compliant with your company’s policies.

A lobby with a digital self-registration display for announcing guest arriavals.

Key Features

Essential Elements for Ensuring Compliance and Transparency


User-Friendly Interface

The feature is designed to be intuitive and user-friendly, ensuring that visitors can easily navigate through the terms and conditions during the check-in process.


Real-Time Updates

Easily update your documents as policies change. The system allows you to manage and update the terms and conditions in real time, ensuring that visitors always see the most current information.

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Secure Digital Records

All approvals are securely stored within the system, providing a digital paper trail that can be accessed when needed for compliance verification or internal audits.

Why Use Terms & Conditions Approval?

Compliance and Legal Protection
Incorporating Terms & Conditions Approval into your visitor management system ensures that all guests are aware of and agree to your company’s policies before entering your premises. This is particularly important for legal protection, as it provides documented consent for data storage, privacy policies, and other essential terms.

Data Privacy and Security
With increasing concerns about data privacy, it’s crucial to inform visitors how their information will be used and stored. The Terms & Conditions Approval feature allows you to present detailed information about your data handling practices, ensuring transparency and building trust with your visitors.

Customizable Documents
Tailor the documents to fit your specific needs. Whether it’s about data storage policies, confidentiality agreements, or health and safety protocols, you can customize the content to ensure all necessary information is conveyed clearly and effectively.

Record Keeping and Documentation
The system automatically logs the approval of terms and conditions, creating a reliable record for future reference. This is essential for compliance audits and can help resolve any disputes regarding visitor agreements.

Woman checking in on guest registration screen.

Combine with …

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Visitor Badge

Make guests visible with printed or digital name tags. Use your check-in solution to have guests fill out their own visitor badge.


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Avoid parking tickets. Have guests register their parking when signing in through your digital visitor sign-in system.


No Appointment

Having visitor showing up unexpected happens. With the No Appointment feature your visitor management solutions ensures that the right people are contacted

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Carrier Feature

With a designated button for deliveries, the delivery people always know where to go.

Web Design

IOT Door Control

Increase security in the office by having all who visits sign in before being able to enter the office space.

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Guest Registration

Know exactly when your guests signed in and out, get check-out reminders and provide guests with special reusable name tags.


Single Company Check In

With a digital visitor sign-in system only the employee, who is actually expecting the guest will be disturbed when the guest arrives.

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Multi Company Check In

When sharing an office space with other companies, a visitor management system ensures no guest walks into the wrong office.


Meeting Room Booker

Stop wasting time looking for a meeting room with conference room scheduling software and a meeting room scheduling display.

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Digital Signage

Investing in a digital signage system helps boost your business. With the many communication channels, your screens are significant communication-real estate.

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Make your digital signage come alive with data from Q-Cal. Use data directly from your calendar to provide important information on your digital signage screen.



Use your Digital Signage screen to guide people around your company by displaying an ActiveMap view.


Q-Play v2

Q-Play v1


Do you need help moving to Q-Play v2? Contact our support at [email protected] or at +45 71 92 62 22