Meeting Room Booker –Enhance Your Meeting Room Experience

The ultimate software solution for your meeting room screens.

❌ Say goodbye to ghost meetings,  double bookings, and scheduling conflicts.

Transform How You Book Meeting Spaces

Welcome to Meeting Room Booker, the definitive software solution to streamline and enhance your meeting room bookings. It is perfectly suited for businesses of any size. Our software ensures that your meeting rooms are utilized efficiently and effortlessly.

Conference room scheduling display with a dark design.

Robust Features for Effective Management


Scheduling Made Simple

  • Ad-hoc Booking: Book rooms instantly right from the screen.
  • Two-way Calendar Integrations: Syncs seamlessly with your existing calendar systems for unified scheduling.
  • Confirm or Cancel Meetings: Easily confirm upcoming bookings or automatically cancel non-confirmed meetings directly from the room screen.

Customization at Your Fingertips

  • Color Change & Logo/Image Switch: Customize screens to match your company branding for a cohesive look.
  • Custom Design and Font Options: Tailor the interface to meet your aesthetic requirements.
  • CSS & HTML Editor: Full design control for those who need a more hands-on approach.

Efficient Room Management

  • End Meetings Early: Free up the room for others with simple, one-touch termination of meetings.
  • Standard Design: Utilizes a clean, user-friendly interface that simplifies user interaction.

Why Choose Meeting Room Booker?

Meeting Room Booker isn’t just a tool; it’s a transformation for your workspace. Here’s how it benefits your organization:

1. Increased Productivity

Reduces the time spent on managing meeting spaces.

2. Enhanced Customization

Aligns with your corporate identity, reinforcing brand presence - even in meeting spaces.

3. Streamlined Operations

Automates the booking process, ensuring optimal use of meeting rooms.

Security & Privacy:

Protects your information with top-tier security measures

  • Standard DPA and SLA: Ensures dependable performance and compliance with privacy standards.
  • Customizable Support: Options for Custom DPA and SLA to meet the specific needs of larger enterprises or those requiring enhanced support levels.
Q-Cal Meeting Room

Hear from Our Satisfied Clients

Start Streamlining Your Meeting Rooms Today

Ready to improve your meeting room management? 

Contact us now to schedule a demo or sign up for a free trial. Discover the difference Meeting Room Booker can make.

Rounded images of two sales people from NordicScreen. Daniel to the left and Luca to the right.


Answers to some frequently asked questions.

Meeting Room Booker is a solution that helps you effectively manage your meeting facilities. The solution consists of a piece of software and a screen with a typical size of 10″. The screen is placed outside your meeting rooms, displaying whether the meeting room is available or booked.

With a Meeting Room Booker solution, the screen outside your meeting rooms displays the rooms’ availability. You can choose to display the room’s agenda for the entire day, along with things like, what pieces of equipment are available inside the room.

When choosing the hardware for your meeting room display solution, you need to consider the hardware’s durability. Investing in hardware that is always on, ensures you a stable and high-value solution.

Take a look at our blog about Essential hardware features for meeting room displays.

Meeting Room Booker is used for managing your facilities
Whether you have one or several meeting rooms, a Meeting Room Booker solution can help save you and your employees time searching for available rooms.

Read the blog post How to improve your business with a meeting room display solution.

You might think it is expensive, however, it doesn’t have to be.
You can read all about our prices under Pricing. If you want help creating the perfect solution for your company then book an informal non-binding 30-minut online talk with one of our experts.

The needs of your company are what define what solution, you should invest in. Read the guide on how to get started with your meeting room booking solution and take the first step in becoming more effective.


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Do you need help moving to Q-Play v2? Contact our support at [email protected] or at +45 71 92 62 22