Reply Back

A warm welcome and efficient check-in process can make all the difference. With a Q-Cal Check-In solution and Reply Back add-on, that is what you get.

A lobby with a digital self-registration display for announcing guest arriavals.

How does it work

What happens, when your guest arrives at the check-in?


Guest checks in

You guest will use the check-in screen to sign in their information and announce their arrival to the employee they are there to visit.


Notify and Reply

The employee will get a notification on their phone and with the reply back feature, the employee can send a message back to the guest.


Say Hello

Because of the notification the employee can go to the lobby to pick up their guest. Because of the reply back the guest know the employee is on their way.

Why use Reply Back

Have you ever walked into an office building and felt a bit lost in the shuffle? You’re not alone.

With Reply Back you are boosting your efficiency and communication. The check-in process will help the guest feel welcome and provide them with a starting point for their visit.

The reply back from the employee saying they are on their way provides the guest with valuable information. They know an employee is on their way, and there guest therefore is not walking around confused, minimizing misunderstandings.

Guests feel welcomed and valued from the get-go, while employees can respond promptly to arrivals, minimizing wait times and maximizing productivity.

A smartphone placed on a table with messages about a guest who has arrived at the check-in screen.

Combine with …

ID card

Visitor Badge

Make guests visible with printed or digital name tags. Use your check-in solution to have guests fill out their own visitor badge.


Parking Registration

Avoid parking tickets. Have guests register their parking when signing in through your digital visitor sign-in system.


No Appointment

Having visitor showing up unexpected happens. With the No Appointment feature your visitor management solutions ensures that the right people are contacted

package box

Carrier Feature

With a designated button for deliveries, the delivery people always know where to go.

Web Design

IOT Door Control

Increase security in the office by having all who visits sign in before being able to enter the office space.

Add friend

Guest Registration

Know exactly when your guests signed in and out, get check-out reminders and provide guests with special reusable name tags.


Single Company Check In

With a digital visitor sign-in system only the employee, who is actually expecting the guest will be disturbed when the guest arrives.

office builing

Multi Company Check In

When sharing an office space with other companies, a visitor management system ensures no guest walks into the wrong office.


Meeting Room Booker

Stop wasting time looking for a meeting room with conference room scheduling software and a meeting room scheduling display.

Computer screen

Digital Signage

Investing in a digital signage system helps boost your business. With the many communication channels, your screens are significant communication-real estate.

drag and drop


Make your digital signage come alive with data from Q-Cal. Use data directly from your calendar to provide important information on your digital signage screen.



Use your Digital Signage screen to guide people around your company by displaying an ActiveMap view.


Q-Play v2

Q-Play v1

Do you need help moving to Q-Play v2? Contact our support at [email protected] or at +45 71 92 62 22