Your checklist for choosing the perfect digital signage software

Digital signage software is a powerful tool that can help make your business more efficient and profitable. However, before you go ahead with selecting your signage software, there are several things you must consider. In this post, we’ll discuss the factors that can help you decide which digital signage software to use for your business.

Table of Contents

It Should Meet All Your Requirements

A digital signage solution is an investment, and it needs to fit your company. That is why it is important to ask yourself the following questions when looking for your perfect solution.

  • Does the software meet all my requirements?
  • Is the digital signage software easy to use?
  • How much does it cost?
  • Is the software flexible enough to meet my needs now, and in the future?
  • Does it offer enough customization options so that I can add or remove content if/when needed without having to go back through a developer every time?
Smart TV på væggen med infoskærm
cloud based digital signage

Cloud-based Solution

Cloud-based digital signage solutions are more flexible, cost-effective, and scalable in their nature. A cloud-based digital signage software solution is always on the go with you. This means that you can use your computer to access it from anywhere in the world.

Cloud-based means that there are no servers required at your end, which makes the solution more cost-effective. Servers take up space, require maintenance, and need to be replaced over time as well as upgraded periodically. With a cloud-based solution, you don’t have this problem at all!

Security is another important aspect of a digital signage solution. With a cloud-based signage software solution, your provider will ensure secure hosting options where only authorized users have access rights to view content being played on your screens.

Cost-Effective and Flexible

Your digital signage software should be cost-effective. Why? because, your digital signage solution should be an investment, not an expense. You’ll want the ability to add screens and locations as you grow, but also to remove them when they’re no longer used. You need flexibility because your business is constantly changing and growing, which means that your digital signage needs will change as well!


It’s important that your digital signage software offers this kind of flexibility so you won’t have to worry about making major changes later on down the road.

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Responsive, Customizable, and User-Friendly

The best digital signage software will be responsive and customizable. You’ll want a design that’s easy to use, flexible, customizable, and easy to update. This will give you the freedom to add content as often as you’d like and make sure it looks great across all devices.

Likewise, having digital signage software, that you just don’t know how to use, is a no-go. That is why your digital signage software should be user-friendly. The interface should be easy to use, intuitive, and easy to understand. It should allow you to navigate through the platform easily and quickly.

Easy to customize or integrate with other tools that you already have in place is a must if you want a digital signage solution that compliments the work you do in your company. Being able to integrate with for example Google Sheets or KPI dashboards saves you time and gathers your data in one place

All software systems need an update once in a while. Having a system that is easy to maintain means that there aren’t any messy configuration issues when upgrading from one version of the software to another.

Different Types of Content

There are many different content types you can display on your signage. Text, images, video, and audio should all be available to use. The software you choose should make it easy for you to display any of these types of content on your screens at any time and in different places throughout your venue. This is important because each medium is more effective than the other in certain situations. Being able to use the different types of content freely will help make sure that you get the most out of your digital signage investment.

Digital Signage in Canteen
screen design examples

To Sum Up …

The right digital signage software can make all the difference when it comes to your business. A good system will make it easy to create, upload and share content across multiple screens, while also providing support for various types of media formats like images, text, and video. It should also be affordable enough that you don’t have to break the bank just to get started. Have a look here, at why Visma Dienro decided to go with Q-Play as their digital signage solution:

Visma Dinero – Gets the full KPI layout with Q-Play


Q-Play v2

Q-Play v1


Do you need help moving to Q-Play v2? Contact our support at [email protected] or at +45 71 92 62 22